Records Forms and Approvals
Disposition and Destruction
Imaging and Microfilming - Forms
As of 10/1/23 only records with a retention time of 10 years or more require an imaging request.
- Minimum Standards for Digital Imaging or Scanning of Textual Documents
- Request for Document Imaging of Public Records
Note about "Certificates of Compliance"
This form is used only when vendors will be performing microfilming services and that they are certifying they meet or exceed the state's microfilming requirements.
Submit by mail to: Arizona State Archives and Records Management Division, 1919 W. Jefferson Street, Phoenix, AZ 85009. Your Request for Microfilming MUST BE APPROVED FIRST and a MCN# (Microfilm Control Number) issued before you choose a vendor. This MCN# must be provided to the vendor and they must record it on the Certificate of Compliance Form they complete with additional required information. If any information is missing, the form will be returned to the agency. Thank you for your understanding during this transition.