UPDATE! (DRAM Litigation Preservation Directive March 23, 2007 - Legal hold on the destruction of specific records found in all State Agencies and all Political Subdivisions now resolved).
Many of you have asked over the years about the DRAM Litigation, begun in 2007, by the State Attorney General’s Office. At this point, the Litigation has been resolved, and the Legal Records Hold on DRAM purchasing records has been released. We appreciate your help in both protecting these records, when needed, and destroying them now that the Legal Hold has lifted. Here is the records series / retention periods for Accounts Payable and Receivable Records, which would be where much of the DRAM purchasing records would reside:
Financial Records General Retention Schedule
For State Agencies:
Records series #10055. Accounts Payable and Receivable Records – State Agencies, Boards and Commissions…5 years after fiscal year created or received.
For School Districts and Charter Schools:
Records series #10055. Accounts Payable and Receivable Records – School Districts and Charter Schools…4 years after fiscal year created or received.
For All other Local Agencies:
Records series #10055. Accounts Payable and Receivable Records – All Other Public Bodies…3 years after fiscal year created or received.
Tobacco Product Manufactures Preservation Directive November 6, 2007 / August 27, 2015- Continuing and ongoing directive requiring the proper preservation, management and handling of documents containing information that may be relevant to the matters identified: ARS § 44-7101, § 44-7111, and 1998 Master Settlement Agreement and related legal proceedings.
New Retention Schedule Format Coming*
General Retention Schedules
Any record series listed as permanent on a general retention schedule or that has been designated as historically significant should be transferred to the State Archives when the agency or political subdivision no longer wishes to maintain those records. You can reach the State Archives at 602-926-3720 or 800-228-4710 to discuss the transfer of the records.
General Schedules supersede all existing custom schedules with the following exception: the custom schedule retention period is longer than the general schedule retention period.
Click here to browse and search general retention schedules.
(Counties, Education: K-12, Fire Districts, Higher Education, Municipalities, Special Districts and State Agencies, Boards and Commissions)
State Agency Retention Schedules
Court Retention Schedules
The following Retention Schedules are the responsibility of the State Supreme Court, and are provided here as a courtesy to our customers. All Judicial Bodies (Supreme Court, Superior Courts, Justice Courts, Municipal Courts, Adult Probation, Juvenile Probation, etc.) fall under the responsibility of the State Supreme Court, and are administered by the Administrative Office of the Courts (AOC). Retention Schedule for Judicial Bodies are created by the State Supreme Court, although the State Archives works closely with the State Supreme Court on these Schedules.