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Arizona Electronic Recordkeeping System (ERS) Guidelines

The ERS Guidelines describe specifications for recordkeeping functionality that should be incorporated into any digital information system to ensure it can produce records that are accepted as evidence, well managed and preserved, and that benefits are appropriate to the costs. These specifications are organized into three broad sections.

• Specific functional requirements, including requirements for system administration, origin/creation of records, security and trustworthiness, access, maintenance and preservation, and disposal.
• General requirements for recordkeeping, including trustworthiness, records management, legal requirements, business requirements, security requirements, administrative considerations, and human factors.
• Background to help designers balance the compliance with the requirements with resources and value of the records.

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