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Arizona State Library, Archives and Public Records, a division of the Secretary of State


Arizona State Library, Archives and Public Records
Records Management Division

Current Events



May 21 2013
1:30 PM - 3:00 PM		 Essential Records Next Round - TOWN HALL
Discussion and Review of Specific Retention Schedules
The next round of our Essential Records Project sessions will consist of 90 minute TOWN HALL sessions requiring audience participation and voting. This Next Round TOWN HALL will be an opportunity for public bodies to review groupings of Retention Schedules and decide which records series should be considered “essential”. We have organized 10 on-line sessions built around groups of shared interests and Retention Schedules. Please do the following BEFORE your assigned TOWN HALL session(s): 1. Review the 5 types of Essential Records detailed below: a. This records series is necessary for an emergency response. b. This records series is necessary to resume or continue operations in an emergency. c. This records series helps protects the health, safety, property and right or residents. d. This records series would require massive resources to reconstruct if damaged in emergency. e. This records series helps document the history of communities and families. 2. Review all of the General Retention Schedules that are specified for your TOWN HALL session. Be prepared to vote on a records series by records series basis on whether each records series is an Essential Record, per the five that are listed above. 3. Please think about these BEFORE your registered session(s), and be ready to vote Yes or No on whether each records series is an Essential Record. If you prepare in advance, these sessions will be beneficial to all participants and planners. ***On the afternoon before your registered session(s), I will email the PowerPoint slides and Instructions on how to access the on-line training room - to all registered attendees. Prior to the session(s), please print off the Retention Schedules involved in that particular TOWN HALL and have them with you when you log into the on-line training. ***We would appreciate your help if you could forward this email to all interested staff within your public body.***
(View Current Roster)
Class Type: Webinars - Intended Audience: Records Professional [Sign Up]
May 22 2013
10:00 AM - 11:30 AM		 Essential Records Next Round - TOWN HALL
Discussion and Review of Specific Retention Schedules
The next round of our Essential Records Project sessions will consist of 90 minute TOWN HALL sessions requiring audience participation and voting. This Next Round TOWN HALL will be an opportunity for public bodies to review groupings of Retention Schedules and decide which records series should be considered “essential”. We have organized 10 on-line sessions built around groups of shared interests and Retention Schedules. Please do the following BEFORE your assigned TOWN HALL session(s): 1. Review the 5 types of Essential Records detailed below: a. This records series is necessary for an emergency response. b. This records series is necessary to resume or continue operations in an emergency. c. This records series helps protects the health, safety, property and right or residents. d. This records series would require massive resources to reconstruct if damaged in emergency. e. This records series helps document the history of communities and families. 2. Review all of the General Retention Schedules that are specified for your TOWN HALL session. Be prepared to vote on a records series by records series basis on whether each records series is an Essential Record, per the five that are listed above. 3. Please think about these BEFORE your registered session(s), and be ready to vote Yes or No on whether each records series is an Essential Record. If you prepare in advance, these sessions will be beneficial to all participants and planners. ***On the afternoon before your registered session(s), I will email the PowerPoint slides and Instructions on how to access the on-line training room - to all registered attendees. Prior to the session(s), please print off the Retention Schedules involved in that particular TOWN HALL and have them with you when you log into the on-line training. ***We would appreciate your help if you could forward this email to all interested staff within your public body.***
(View Current Roster)
Class Type: Webinars - Intended Audience: Records Professional [Sign Up]
Jul 18 2013
10:00 AM - 10:45 AM		 Records Management Statutes - Basic RM Training (1 of 6)
Introduction to the Arizona Revised Statutes that Govern Records Management
This session explains that the entire records management process for public bodies in Arizona is mandated by the Arizona Revised Statutes (A.R.S.). We examine these statutes and what they require of public body Records Managers.
(View Current Roster)
Class Type: Webinars - Intended Audience: Records Professional [Sign Up]
Aug 15 2013
3:00 PM - 3:45 PM		 Public Records Request Statutes - Basic RM Training (2 of 6)
Introduction to the Arizona Revised Statutes that Govern Public Records Requests
This session examines the Arizona Revised Statutes (A.R.S.) mandates on Public Records and Public Records Requests (Arizona's Freedom of Information Act - FOIA). Training will include examination of the public records request (PRR) process , differences between commercial and non-commercial requests, charging for PRR, and the impact of "Lake v. City of Phoenix" on the PRR process in Arizona.
(View Current Roster)
Class Type: Webinars - Intended Audience: Records Professional [Sign Up]
Sep 19 2013
9:30 AM - 10:15 AM		 Records Retention and Disposition - Basic RM Training (3 of 6)
Introduction to Retention Schedules and the Disposition Process
This session discusses the creation, interpretation, modification and use of records Retention Schedules and Disposistion Schedules. We will examine records series, retention periods, historical records, confidentiality, records series "cutoffs", and final disposition / destruction of records.
(View Current Roster)
Class Type: Webinars - Intended Audience: Records Professional [Sign Up]
Oct 17 2013
2:30 PM - 3:15 PM		 Records of Enduring Value - Basic RM Training (4 of 6)
Introduction to the Care and Preservation of Permanent Records
This session expands upon the importance of historical records / Permanent records, and the methods for preserving them. Included in this session is a discussion on the State History and Archives Building (Polly Rosenbaum Building), and its preservation tools and mission.
(View Current Roster)
Class Type: Webinars - Intended Audience: Records Professional [Sign Up]
Nov 21 2013
10:00 AM - 10:45 AM		 Electronic Records Management - Basic RM Training (5 of 6)
Introduction to the Challenges of Managing E-mail and Other Electronic Records
This session examines how electronic records are creating new challenges for custodians of public records and records managers. Aimed at all computer users, this session discusses things to watch out for when storing records solely on electronic media, and the things you can do to ensure that your electronic records will be protected. We will specifically discuss email as a record and email records management as a challenge.
(View Current Roster)
Class Type: Webinars - Intended Audience: ALL [Sign Up]
Dec 19 2013
2:00 PM - 2:45 PM		 Social Media Records Management - Basic RM Training (6 of 6)
Introduction to Managing Records Created or Received Through Social Media
This session explores the newest challenge to government Records Managers - Social Media records. We will examine how these records fit into the public records statutes and the records management statutes, and how these records can be managed.
(View Current Roster)
Class Type: Webinars - Intended Audience: Records Professional [Sign Up]
Jan 16 2014
10:00 AM - 10:45 AM		 Records Management Statutes - Basic RM Training (1 of 6)
Introduction to the Arizona Revised Statutes that Govern Records Management
This session explains that the entire records management process for public bodies in Arizona is mandated by the Arizona Revised Statutes (A.R.S.). We examine these statutes and what they require of public body Records Managers.
(View Current Roster)
Class Type: Webinars - Intended Audience: Records Professional [Sign Up]
Feb 20 2014
3:00 PM - 3:45 PM		 Public Records Request Statutes - Basic RM Training (2 of 6)
Introduction to the Arizona Revised Statutes that Govern Public Records Requests
This session examines the Arizona Revised Statutes (A.R.S.) mandates on Public Records and Public Records Requests (Arizona's Freedom of Information Act - FOIA). Training will include examination of the public records request (PRR) process , differences between commercial and non-commercial requests, charging for PRR, and the impact of "Lake v. City of Phoenix" on the PRR process in Arizona.
(View Current Roster)
Class Type: Webinars - Intended Audience: Records Professional [Sign Up]
Mar 20 2014
9:30 AM - 10:15 AM		 Records Retention and Disposition - Basic RM Training (3 of 6)
Introduction to Retention Schedules and the Disposition Process
This session discusses the creation, interpretation, modification and use of records Retention Schedules and Disposistion Schedules. We will examine records series, retention periods, historical records, confidentiality, records series "cutoffs", and final disposition / destruction of records.
(View Current Roster)
Class Type: Webinars - Intended Audience: Records Professional [Sign Up]
Apr 17 2014
2:30 PM - 3:15 PM		 Records of Enduring Value - Basic RM Training (4 of 6)
Introduction to the Care and Preservation of Permanent Records
This session expands upon the importance of historical records / Permanent records, and the methods for preserving them. Included in this session is a discussion on the State History and Archives Building (Polly Rosenbaum Building), and its preservation tools and mission.
(View Current Roster)
Class Type: Webinars - Intended Audience: Records Professional [Sign Up]
May 15 2014
10:00 AM - 10:45 AM		 Electronic Records Management - Basic RM Training (5 of 6)
Introduction to the Challenges of Managing E-mail and Other Electronic Records
This session examines how electronic records are creating new challenges for custodians of public records and records managers. Aimed at all computer users, this session discusses things to watch out for when storing records solely on electronic media, and the things you can do to ensure that your electronic records will be protected. We will specifically discuss email as a record and email records management as a challenge.
(View Current Roster)
Class Type: Webinars - Intended Audience: ALL [Sign Up]
Jun 19 2014
2:00 PM - 2:45 PM		 Social Media Records Management - Basic RM Training (6 of 6)
Introduction to Managing Records Created or Received Through Social Media
This session explores the newest challenge to government Records Managers - Social Media records. We will examine how these records fit into the public records statutes and the records management statutes, and how these records can be managed.
(View Current Roster)
Class Type: Webinars - Intended Audience: Records Professional [Sign Up]
Jul 16 2014
10:00 AM - 10:45 AM		 Records Management Statutes - Basic RM Training (1 of 6)
Introduction to the Arizona Revised Statutes that Govern Records Management
This session explains that the entire records management process for public bodies in Arizona is mandated by the Arizona Revised Statutes (A.R.S.). We examine these statutes and what they require of public body Records Managers.
(View Current Roster)
Class Type: Webinars - Intended Audience: Records Professional [Sign Up]
Aug 21 2014
3:00 PM - 3:45 PM		 Public Records Request Statutes - Basic RM Training (2 of 6)
Introduction to the Arizona Revised Statutes that Govern Public Records Requests
This session examines the Arizona Revised Statutes (A.R.S.) mandates on Public Records and Public Records Requests (Arizona's Freedom of Information Act - FOIA). Training will include examination of the public records request (PRR) process , differences between commercial and non-commercial requests, charging for PRR, and the impact of "Lake v. City of Phoenix" on the PRR process in Arizona.
(View Current Roster)
Class Type: Webinars - Intended Audience: Records Professional [Sign Up]
Sep 18 2014
9:30 AM - 10:15 AM		 Records Retention and Disposition - Basic RM Training (3 of 6)
Introduction to Retention Schedules and the Disposition Process
This session discusses the creation, interpretation, modification and use of records Retention Schedules and Disposistion Schedules. We will examine records series, retention periods, historical records, confidentiality, records series "cutoffs", and final disposition / destruction of records.
(View Current Roster)
Class Type: Webinars - Intended Audience: Records Professional [Sign Up]
Oct 16 2014
2:30 PM - 3:15 PM		 Records of Enduring Value - Basic RM Training (4 of 6)
Introduction to the Care and Preservation of Permanent Records
This session expands upon the importance of historical records / Permanent records, and the methods for preserving them. Included in this session is a discussion on the State History and Archives Building (Polly Rosenbaum Building), and its preservation tools and mission.
(View Current Roster)
Class Type: Webinars - Intended Audience: Records Professional [Sign Up]
Nov 20 2014
10:00 AM - 10:45 AM		 Electronic Records Management - Basic RM Training (5 of 6)
Introduction to the Challenges of Managing E-mail and Other Electronic Records
This session examines how electronic records are creating new challenges for custodians of public records and records managers. Aimed at all computer users, this session discusses things to watch out for when storing records solely on electronic media, and the things you can do to ensure that your electronic records will be protected. We will specifically discuss email as a record and email records management as a challenge.
(View Current Roster)
Class Type: Webinars - Intended Audience: ALL [Sign Up]
Dec 18 2014
2:00 PM - 2:45 PM		 Social Media Records Management - Basic RM Training (6 of 6)
Introduction to Managing Records Created or Received Through Social Media
This session explores the newest challenge to government Records Managers - Social Media records. We will examine how these records fit into the public records statutes and the records management statutes, and how these records can be managed.
(View Current Roster)
Class Type: Webinars - Intended Audience: Records Professional [Sign Up]
 

This is a listing of available events. To sign-up click on the Event Title