Arizona State Library, Archives and Public Records History and Archives Division
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Task Force One

Coordinated Collection Development
Who Collects What?

Chair:
Staff Resource: Richard Pearce-Moses, Janet Fisher, Melanie Sturgeon

Charge: Coordinated Collection Development Task Force will develop and explore the opportunities available to Arizona libraries, museums and archives to improve access to information for the citizens of Arizona. It is essential that we identify collection strengths and share information about collection scope responsibilities for unique Arizona materials. Through coordinated collection development Arizona libraries, archives and museums will extend resources by minimizing unnecessary duplications. Items or materials scheduled for out placement or de-accessioning by one institution could be very useful to a different institution. A clearinghouse or resource exchange could help to ensure materials are correctly and efficiently placed.

This task force will address standards for collection description and cooperative cataloging, by creating a template for collection development policies; including definition of boundaries (format, geographic coverage, etc.) so that all needed information is available from all institutions. We will put this template on the Web and broadly disseminate it in print format for those without Internet access.

The Cultural Inventory Project (CIP) being implemented by DLAPR to locate and describe current collections, with the cooperation of the libraries, archives and museums of Arizona, will serve as a basis for this Task Force's work. This Task Force will serve in a review capacity for the CIP.

The follow-up work to the State Documents Task Force report and the implementation of a Government Information Locator System (GILS) will fall under the purview of this Task Force.

This task force will explore whether or not group purchases would be helpful to libraries and/or other cultural institutions? An example might be a large or very special collection that no one of the state's institutions could/would afford alone. Availability of information about and access to digital collections will also factor into discussions and recommendations.

Volunteers for the Coordinated Collection Development Task Force:

Michael Wurtz, Sharlot Hall Museum
Nora Graf, Park Ranger for Fort Verde State Park, Camp Verde
Paula Liken, Mesa Southwest Museum
Jay Van Orden, Arizona Historical Society, Tucson
Rebecca Bush, Yuma County Library District, Yuma
Jeffrey Carrico, Northern Arizona University - Cline Library
Anne T. Martin, Area Agency on Aging, Phoenix

 

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Updated:  12/20/2006

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