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Resources and Services to Arizona State,
County and Local Government Offices

For non-permanent records please contact the Records Management Center at the Arizona State Library, Archives and Public Records.

Standards:

• Minimum Standards for Digital Imaging or Scanning Textual Documents
• Minimum Standards for Scanning Photographs
• Minimum Standards for "Born Digital" Photographs
• Arizona Standards for Permanent Records
• Certificate of Compliance for Microfilm/form

Guidelines:

• Historically Significant Records
• Arizona Revised Statutes Applying to Archives and Records Management
• Media Storage and Handling Guidelines

To Transfer Permanent Records to the Arizona State Archives:

• Agency Transfer Checklist
• Agreement to Transfer Records: Use this form when transferring permanent legal custody of records from creating office to Arizona State Archives.
• Intra-Agency Transfer Form: For use by SOS/LAPR staff only

For Courts Only:

• Agreement to Transfer Court Records: Use this form when transferring permanent legal custody of records from creating court to Arizona State Archives. (For use with court records only)
• Pre-destruction Form: Use this form before considering destruction of court records. (For use with court records only)

Services:

• Consulting with government agencies on the identification and preservation of permanently valuable records
• Conducting historical research for the Legislature
• Advising organizations on establishing an archives
• Helping institutions and government agencies develop disaster plans
• Conducting records surveys for government agencies

Electronic Records Services:

Arizona State Archives' Electronic Records Archivist offers the follwing special services:

• Consulting with agencies on identifying, managing, and preserving electronic records, including storage, format and migration issues.
• Conducting workshops on the identification, management, and preservation of permanent government electronic records.
• Coordinating the transfer of permanent electronic records created by state and local government to the History and Archives.
• Writing and publishing handouts, articles, and guidelines pertaining to electronic records.

Conservation Services:

• Conducting consultations on conservation issues via telephone, email or on-site.
• Conducting hands-on workshops on book repair for circulating collections, disaster prevention and response, paper conservation and other topics. A fee to cover the cost of supplies may be necessary for some workshops.

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